Place of Business:
MHMR of Tarrant County
This position provides expert-level program planning and administration in an assigned functional area within human resources. Oversees complex, self-directed decision making, and time sensitive activities related to coordinating agency-wide leave types and accommodation programs. Ensures compliance that requires extensive knowledge of applicable state and federal regulations related to but not limited to leaves under Family Medical Leave Act, Workers’ Compensation, Personal and Parental policies. Fully administers the extensive program of the accommodation interactive process under the Americans with Disabilities Act related to applicants and employees at MHMR.
Duties & Responsibilities:
A) Coordinates, reviews, and works with internal and external individuals to administer, monitor and evaluate compliance with state and federal regulations for any type of leave. Researches, analyzes, interprets applicable laws and regulations relative to taking leaves, providing work related accommodations and worker’s compensation claims.
B) Serves as the primary contact to respond to questions from staff and management regarding ADA compliance and accommodation requests, taking any type of leave. Evaluates, researches, and administers employee requests for workplace accommodations. Facilitates and participates in the interactive process to identify and assess options for providing reasonable accommodations and access to eligible employees in accordance with the Americans with Disabilities Act and other disability laws.
C) Serves as the primary contact for inquiries from public and governmental agencies on agency-wide compliance and accommodation issues.
D) Process all Workers’ Compensation claims.
E) Process Supplemental Report of Injury on Workers’ Compensation claim.
F) Maintain Separate Workers’ Compensation Files until final review of claim.
G) Input all incidents (injury, illness or other) into applicable software according to incident detail. Update with alternate duty dates or return to work dates.
H) Workers’ compensation reports for periodic leadership review
I) Review/assign Workers’ Compensation Codes to all positions
J) Attend all Benefits Review Conferences and Contested Case Hearings at the Texas Workers’ Compensation Commission as needed.
K) Process employer related information for Short- and Long-Term Disability Claims.
L) Process, Review, Approve and Monitor Employees Utilizing Family Medical Leave Act (FMLA).
M) Process, Review, Approve and Monitor Employee Leave of Absence pertaining to maximums allowable by program needs and agency requirements.
N) Process, Review, Approve and Monitor Personal Leave requests.
O) Record Keeping of Insurance Premium and Retirement Loan Payments while individuals are on leave.
P) New Employee Benefits Orientation and supervisor overview presentations
Q) Develops, maintains, and disseminates policies, procedures consistent with legal requirements. Develops and maintains written procedures for filing complaints, works with employee relations and/or privacy officer on internal investigations and responding to complaints. Develops and conducts training for managers.
R) Coordinates groups of individuals to discuss, review and make recommendations on a broad range of accommodation and access issues affecting the programs, including recommendations for expending funds allocated annually for budgeted and discretionary expenditures.
S) Oversees the preparation and implementation of self-evaluation and transition plans and access audits for facilities in need.
T) Maintains compliance records for individuals in positions that require vaccinations. Provides supports and documentation to applicable programs and audits.
U) Builds and maintains relationships with departments to facilitate awareness of regulatory compliance issues and proactively address potential problems.
V) Conducts research and maintains knowledge of changing trends in case law, applicable state and federal statutes and regulations.
W) Recommends ADA expenditures and documents ADA cost associated accommodations. Coordinates with varied departments to research and develop proposals to increase funding for ADA compliance initiatives.
X) Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”
Y) Perform other job duties or responsibilities as requested or assigned.
III) Knowledge of Laws, Regulations, Policies/Procedures, Skills, and Abilities
A) Expert in Human Resources principles and practices.
B) Applicable Federal, State, and local laws, regulations, codes, and statutes of all leave types including but not limited to: American with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Health Insurance Portability and Accountability Act (HIPAA), Workers’ Compensation Laws
C) Research methodologies.
D) Employee relations principles and practices to support programs.
E) Analyzing and interpreting policies, practices, procedures, and relevant regulations.
F) Conducting research, analyzing information and data, and presenting findings in a concise format.
G) Communicating sensitive and complex information.
H) Maintaining confidentiality under HIPAA and HR standards.
I) Speaking in public.
J) Resolving conflict and mediating difficult situations.
K) Working with diverse cultural ethnic backgrounds for candidates, clients, and staff.
L) Utilizing computer technology used for communication in virtual settings, data gathering and reporting.
M) Communicating effectively through oral and written mediums
IV) Internal & External Customer Service
A) This position requires extensive internal and external contacts with all levels of management and field personnel. The employee will accomplish this with advanced written and verbal skills.
B) External: Vendor management and technical personnel, consultants, and personnel from other MHMR offices.
C) Internal: Executive Management, Senior Management, MHMR Staff
A) Travel between facilities for events and meetings as needed. May travel to conferences as needed with overnight stay on a minimal basis.
VI) Equipment Used
A) General office equipment: computer, copier, printer, scanner, desk phone, cell phone.
A) Minimum Education: Bachelor’s degree
B) Defined Education: Human Resources, Business Administration or discipline directly related to this position.
D) Substitutions: Relevant experience may substitute for the degree requirement on a year-for-year basis.
E) Years’ Experience: Two years’ work experience with Leaves administration or accommodations administration
F) Defined Experience:
H) Special Courses:
I) Supervisory Experience:
VIII) Agency Requirements
A) All staff are required to participate in agency Emergency Preparedness and Environmental Safety programs and may be assigned by their department as a key/essential staff level function during critical events or for the purpose of sustaining business continuity.
B) This position may require temporary or permanent re-assignment to any MHMR Tarrant facility as determined by program needs and/or the Division/Director.
C) Assigned work hours may change as the needs of the agency change.
D) The Functional Title of this position may change as the needs of the agency change.
E) All work will be completed within the scheduled work hours. All non-exempt (hourly) employees are expected to clock in and clock out for each work shift, no work should be done off the clock.
F) Prior approval from supervisor is required for all Paid Time Off (PTO) and Overtime.
G) MHMR reserves the right to change, add to or eliminate positions as it deems appropriate.
H) Employment is at will, as well as agency needs may change.
I) Agency dress code is to be followed at all times.
J) Physical on-site presence, including regular attendance and punctuality, is an essential function of this position. Temporary or varied hybrid schedule may be provided. Any changes or adjustments to your assigned work schedule or shift hours must be approved by your supervisor in advance.
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