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HR Records Specialist

18 Mar 2024 9:30 AM | Anonymous member (Administrator)

Place of Business:
MHMR of Tarrant County

Position Description:
This position is responsible for providing administrative support for the HR Department. Support may include data entry, receptionist to HR front desk, bookkeeping, accurate recordkeeping, maintaining file documentation, and accurately managing multiple tasks. Excellent customer service is required through the flow of information via in person, telephone, fax, email, memos, letters, etc. Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the department.

Essential Functions:
A) Maintain personnel, benefit, and I-9 files for all employees. This includes maintaining the file room and organizing employee documentation appropriately.

B) Responsible for agency scanning needs, including pulling and prepping termination files for scanning, assisting with scanning training, and pulling records for various reviews.

C) Provide clerical support during special projects as assigned by the supervisor.

D) Serve as a backup to other support staff positions within the department, including front desk support and HR Specialist roles.

E) Perform administrative duties for the front desk, such as prescreening applicants, conducting face-to-face onboarding for prospective employees, processing employee ID badge requests, assisting with department projects, answering, and directing phone calls, receiving visitors, handling clerical tasks, and resolving administrative issues.

F) Operate multiple database systems for the HR department, maintain electronic and hard copy filing systems, retrieve documents from filing systems, update personnel file documentation, enter data, generate reports, participate in database research, and update the agency intranet on HR-related items.

G) Manage recordkeeping, including coordinating and maintaining records for staff on pending documentation, managing terminated employee files, assisting with internal/external audit requests, providing audit findings to management, and coordinating the monthly reporting metrics for the department.

H) Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”

I) Performs other job duties or responsibilities as requested or assigned.

Knowledge of Laws, Regulations, Policies/Procedures, Skills, and Abilities

A) Knowledge of letter formats, computer usage, office equipment

B) Ability to maintain confidentiality of HR matters and files.

C) Knowledge of Word Processing

D) Ability to independently plan and organize work.

E) Ability to establish and maintain effective working relations with supervisor, co-workers, other MHMR employees, and staff working for outside agencies.

F) Ability to understand and carry out oral and written instructions.

G) Ability to produce quality work in stressful situations.

H) Ability to communicate effectively in written and oral forms.

I) Working knowledge of office practices, business English, spelling, punctuation, and math computations

J) Ability to provide quality customer service.

K) Ability to learn new software applications.

Minimum Qualifications:
A) Minimum Education: High School Diploma/GED

B) Defined Education: None

C) Preferences: Bachelor’s Degree in Human Resources or Business Administration

D) Substitutions: Bachelor’s Degree in Human Resources or Business Administration and no prior experience, Associate Degree in Human Resources or Business Administration and six (6) months experience

E) Years’ Experience: 2.5 years

F) Defined Experience: Clerical, Administrative, or Human Resources

G) License/Certifications: None

H) Special Courses: None

I) Supervisory Experience: None

Click here to apply. 

 Contact Us

(817) 576-0577

 Mailing Address

4455 Camp Bowie Blvd
Ste 114 #832
Fort Worth, TX 76107

If mailing a payment to our PO Box,
please contact the
FWHR office immediately.


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