Place of Business:
MHMR of Tarrant County

Position Description:
This position is responsible for providing administrative support for the HR Department. Support includes; data entry, receptionist to HR front desk, bookkeeping, accurate recordkeeping, maintaining file documentation, and accurately managing multiple tasks. Excellent customer service is required through the flow of information via in person, telephone, fax, email, memos, letters, etc. Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the department.

Duties & Responsibilities:

• Pre-screen applicants
• Face to face onboarding prior to hire with perspective employees
• Processes all request for employee ID badges
• Assist with department projects as needed
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and staff
• General clerical duties including photocopying, fax and mailing
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Work with HR admin to schedule and coordinate meetings, appointments and travel arrangements for management team as needed.
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Coordinate maintenance of office equipment

B. Operate multiple database system for HR department

Performance Requirement(s):

• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Maintain all personnel file documentation in the computer and in the required paper files
• Enters data and generates reports, participates in database research.
• Updates agency intranet on HR related items

C. Recordkeeping

Performance Requirement(s):

• Coordinate and maintain records for staff on pending documentation
• Manages surveys of terminated employee files
• Assist with internal/external audit requests.
• Coordinates the monthly reporting Metrix for department

D. Key Competencies.

Performance Requirement(s):

• Communication skills - written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation
• Teamwork
• Bookkeeping
• Managing multiple priorities
• Multi-tasking
• Versatility.

E. Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”

F. Perform other job duties or responsibilities as requested or assigned.

Required Education:

High School Diploma/GED

Required Experience:

Two and a half (2.5) years

Defined Experience:

Clerical, administrative, or human resources

Substitutions

Education for experience

Required License

Must provide license (if applicable) and official documentation of all educational attainment i.e. Transcript/Degree/Certificate

Click here to apply.